Hiring: administrative officer

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At CEC European Managers, we are looking for a devoted Administrative Officer to support the Brussels office for a full-time replacement contract.

CEC European Managers represents around one million managers in Europe through its national and sectoral federations. Managers play a vital role in Europe, both in the companies they work for and as facilitators of dialogue in society: it is about taking the right decisions to prepare a more sustainable and inclusive future.

At European level, CEC is one of the six EU cross-industry social organizations recognised by the European Commission as an official, go-to partner organization. As the independent and autonomous voice of managers, CEC are making sure that the interests of managers as bridge builders between employers and workers are heard – since 1951.

Responsibilities:

  • Administer payroll and payroll related expenses
  • Prepare regular reports on expenses and office budget
  • Process invoices and follow up with members organizations, suppliers and employees as needed
  • Knowledge of accounting
  • Organize a filing system for important and confidential company documents
  • Assist in the onboarding process for new hires
  • Assist in in-house or off-site team activities, event management
  • Manage supplies, correspondence and equipment in the Brussels office
  • Manage contract and price negotiations with service providers
  • Maintain a company calendar and schedule appointments
  • Assisting in proofreading and translations English-French

Essential skills:

  • Solid knowledge of office and payroll procedures
  • Proficiency in office management software like MS Office (MS Excel and MS Word, specifically)
  • Strong organization skills with a problem-solving attitude
  • An affinity for European and social affairs
  • Team spirit, openness to working across cultures and countries and ability to work in autonomy
  • Full time availability
  • Good written and verbal communication skills in English and French

What we offer:

  • A salary commensurate with your experience
  • Management that takes care of its employees
  • Meal vouchers: face value of €7, including an employee contribution of €1.09 and an employer contribution of €5.91
  • A standard STIB ticket for the duration of the contract (covering only the Brussels network) for private and professional travel within Brussels

HOW TO APPLY

Please send your CV and a motivation letter to office@cec-managers. Interviews will take place on a rolling basis. Stating date is as soon as possible.